Preferences
Use the Preferences
page to set your preferences for how Web Messaging works.
Click on the following links for more information about each
setting.
Delete Options
-Delete
messages
-Confirm
deleted messages
Including
or Excluding a Signature
A
"signature" is a tag that is added to the end of all your
messages. For example, you might add a signature that says, "Be
sure to visit my new web site."
To include a signature:
1.
From the Options and Styles... menu, select Signature
under My Options.
2.
On the User Preferences page, under the My
Signature header, enter a signature in the text box ( limited to
1000 characters).
Note: This feature is disabled if the text box is empty.
3.
Click the Save button at the bottom of the
table you are working in when finished.
Contacts
From the Options and Styles... menu, select Contacts. Use this
page to add, modify, or delete names in your Contacts list.
To Add an address, enter a new name and e-mail
address and click the Add button.
To Modify an address, select it from the list,
correct the name and/or e-mail address, and then click the Modify
button.
To Delete an address, select it from the list, and
click the Delete button.
Note: You can select an address
to use when creating a mail message, see help for sending mail.
Managing
Folders
Web
Messaging
automatically creates a folder or mailbox named whenever an account
is created. Web Messaging also
creates
a folder named "" if you set Save copy of outgoing
mail in Sent folder to Yes. Likewise, it
creates
a folder named "" if you set your Deleted messages preference
to Move to folder. If you use Web Calendaring, there will also be an
IMIP folder. This is the folder that stores the invitations for Web
Calendaring.
You can
also create "sub-folders," within a particular folder. For
example, a folder named "Parrots" can have a sub-folder
named "Tricks" and another one named "Sounds."
The main
page displays the following information about each folder:
§
Folders.
Lists the name of the folders and visually displays folder
hierarchy.
§
Size.
The total size of the folders' contents.
§
Message
Count.
Displays the number of unread messages in each folder.
To
create a new folder:
1.
From the Options and Styles... menu, select Folders
to go to the My Folders page.
Or click on the "Folders" Icon on the main page.
2.
Under Create a Folder, enter the name of a new folder
to create. (The name must be eight characters or less and may not
contain any special characters.)
3.
Click the Create button.
To
create a folder within another folder:
1.
Under Create a Folder, enter a name like
UserName.Parrots.Tricks, which will add a new folder called
Tricks under the directory Parrots, which is under the
top directory UserName.
2.
Click the Create button.
To
rename a folder:
1.
Under Modify a Folder, choose the folder name from the
list to the right.
2.
Enter a new name in the text box.
3.
Click the Rename button.
To
delete a folder and all the messages it contains:
1.
Under Modify a Folder, select the folder name from the
list to the right.
2.
Click the Delete button.
Note:
If you
plan to use Web Calendaring, do not modify or delete the IMIP
folder. If you do, you will not be able to receive invitations for
the calendaring functions.
Related Topics
Saving
outgoing messages in the "Sent" folder
Saving
deleted messages in the "Deleted" folder
Mailbox
Summary
The main
page shows the messages in the folder you selected in the top frame.
From this page, you can read your mail, move messages to another
mailbox, sort and delete messages. For help on setting the number of
messages displayed view the
help
file.
How to Read the Summary
Address: The sender of the message
Subject: Subject of the message, written by the sender. To
read a message in the same window click on its subject. Top open it
in a new window click on the "letter" icon. The following
graphics will appear in the subject area:
§
When
a new message arrives,
 will
be displayed in the Subject field.
§
When
a message has been read,
 will
be displayed in the Subject field.
§
When
new mail with an attachment arrives,
 will
be displayed in the Subject field.
§
When
a message with an attachment has been read,
 will
be displayed in the Subject field.
§
When
a message marked as high importance arrives,
 will
be displayed in the Subject field.
§
When
a message has been forwarded, a right arrow
 will
be displayed in the Subject field.
§
When
a message has been replied to, a left arrow
 will
be displayed in the Subject field.
Preview:
A partial display of the body of the message. To enable or disable
this option, go to Options and Styles... and go to the Preferences
area. Under Message Display Options you can choose to display
message text up to 128 characters in the subject display area, as
well as
Basic
or Full display options.
Sort
Order.
By default, messages are sorted by date, with the most recent
message at the top. You can sort by Address, Subject, Date, or size
by clicking on the heading name. You
can
sort in ascending or descending order.
Selection
boxes.
Check boxes appear in the left-most column so that you can select
multiple messages to move or delete.
Deleting
messages.
When you click the Delete button, all selected messages are
deleted . Alternatively, you select Delete All to delete all
messages without having to select each message. You can also click
"delete" located in the header menu of each message for
quick individual deletion.
For info on saving deleted messages and confirming deletion see
Handling
Deleted Messages
Moving
messages.
While viewing a specific message you can click the drop-down menu
Move to folder... The message is moved to the mailbox indicated.
Internet Explorer:You can also Drag & drop the
icon from the subject header into any of the folders in the left
folder hierarchy. You can do this for individual messages or groups
of messages by clicking their check box next to the messages.
Changing
mailboxes.
To view messages in a different folder, select the folder from the
folder hierarchy at the left of the page.
Related Topics
Sorting
Messages in Mailbox Summary
Sorting
Messages in the Mailbox Summary
When you
view a summary of your messages in a particular folder, you can sort
by Address, Subject, Date, or Size. You can sort in ascending or
descending order. For more information, click
here.
Set in
Preferences
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Initial sort
criteria and select Address, Subject, Date,
orSize.
3.
Click the Save button at the bottom of the table you
are working in when finished.
Note:
Sorting can also be done directly on the mail list by clicking the
header you want to sort by. Clicking a second time changes the sort
from Ascending to Descending.
Related
Topics
Sorting
Messages in Ascending or Descending Order
Adding
or Editing an Automatic Response
Adding an Automatic Response
From the Options
and Styles... menu, select AutoResponder under My
Options.
Use this page to set up an automatic response so that each time you
receive mail, a prepared message is sent back to the sender. This
feature is activated when you enter text in the Message box.
(In other words, if the Message box is empty, no automatic
response is sent.) Compare this feature to the
Vacation
feature.
1.
Use as the mailbox if you want all incoming mail to receive
the automatic response. (If you want the automated response to be
activated only for a particular mailbox, select the mailbox name.)
2.
If, in addition to sending an automatic response, you want to
forward incoming messages to another user ID, enter a mail address.
For example, you can forward messages to your assistant, or to
another mailbox besides Main (by entering the forwarding address as yourUser
ID-othermailbox).
3.
In the Message box, enter the subject and message to
be returned to all senders who send mail to this sub-area. The first
line of the body of the message is used as the subject line for the
automatic response. It must be less than 80 characters. The rest of
the message will be sent as the body of the automatic response. It
must be less than 1024 characters.
4.
Click the Save button.
Note:
To prevent automatic responses to bulk mailers, an automatic
response is not sent if the original message contains the Precedence:
bulk header. To prevent automatic responses to list server
mailing lists, automatic responses are not sent if the
original message contains imailsrv in the mail address.
Editing an Automatic Response
To edit
an existing automatic response, select the mailbox (usually Main),
make any necessary changes, and click the Update button.
Related
Topics
Sending
a Vacation Message
Read
Mail
Selecting
the folder in the folder hierarchy on the left of the page displays
the contents in the top frame of the main page.
Clicking the "Subject" displays the message in the
bottom frame. Clicking the "Subject Icon" opens the
message in a new window.
If you
want to add the address in the Address box to your Address
Book, click Save Address.
The
navigation links do the following:
Previous. Opens the previous message in the current mailbox. This is only
available if there is more than one message in the mailbox.
Next.
Opens the next message in the current mailbox. This is only
available if there is more than one message in the mailbox.
Reply.
Creates a new message addressed to the sender. Note: You can set up
Reply to include or exclude the original message. To do so, go to
the "Options and Sytles..." menu and select Preferences
under MyOptions.
Reply all. Composes a message to the sender and all the CC addresses. See the note
above about including/excluding the original message.
Forward.
Forwards the message to an e-mail address. You can set up forwarding
to allow or disallow editing of the forwarded message. To do so, go
to the "Options and Sytles..." menu and select Preferences
under MyOptions.
Delete.
Deletes the message from the mail server.
Move to.
Moves the message from the current mailbox to the mailbox shown in
the drop-down box.
Print: Allows
you to see what the message will look like when it's printed.
Viewing
the Message Header
To view
the message header, click on the Header link. The Header
Information window will display either a basic or full header
depending on the user settings. For information on how to change
these settings, see Message
Headers.
To close
the header Information window, click [ hide ].
Related Topics
Showing
New Messages
Handling
Deleted Messages
Replying
With or Without Original Message
Using
Message Preview
From the Options
and Styles... menu select Preferences and
under Message Display Options select Message
Preview
If you
select this option, your message summaries will include a Preview
column that shows the first line of the message body. You can set
the number of characters in the preview, up to 128 characters. The
message summary still shows the Address,
Subject, Date, and Lines
columns, but you may have to scroll right to see the Date
and Lines, particularly if you set it to display a
large number of characters, such as 128.
Sending
Mail
Click the
"New" icon at the top of the page to compose new
mail.
To send
mail to an address that is in your Contacts, while on the New
Message page, click "To". This will bring up
the Contacts window and all of your addresses will be
displayed. Select a single address or multiple addresses by
Ctrl-clicking.
You can
Select a single address & close the window, or add multiple
addresses to the different sending options by clicking the
appropriate button (To, CC, or BCC). Repeat for
each name you want to add.
You can also add new adresses to your Contacts in this window.
Add
all recipients to address book. If you select this option, all e-mail addresses in the To,
CC, and BCC areas will be added to your
Address Book.
If you
want to spell check your message, select the dictionaries
that you want to use. Then click the Spell Check button.
Attachments.
Click the Browse button to select the file you want to
attach, or type the path and name of the file into the box. Then,
click Attach. To remove an attachment, select a file in the
list and click Remove.
Save
message in Sent folder: If you select this option, a copy of the message will be saved in your
Sent folder.
Save
a draft of the message: Click Save Draft
to save a copy of the message in your folder. You can later select
the message, modify it, and send it.
Related topics:
See Preferences
for options you can use to customize how your mail is sent.
Handling
Deleted Messages
You can
set up Messaging to either purge deleted messages immediately
or place them in a folder named "Deleted". (Deleted
messages remain in the Deleted folder until you delete them by
selecting the box located to the left of the message(or multiple
messages), and clicking the Delete button.)
Internet Explorer: You can also delete messages by dragging
and dropping them in the Deleted folder.
To purge
deleted messages immediately:
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Delete
Messages and select Purge message.
3.
Click the Save button.
To place
deleted messages in a folder:
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Delete
Messages and select Move to Delete folder.
3.
Click the Save button.
Note:
If the "deleted" folder has been renamed, the User
Preferences page will display the new name. For example, if the
folder was renamed to "Trash", the User preferences page
would display "Move to Trash folder" under the Delete
Messages section.
Related
Topics
Confirming
Before Deleting
Replying
With or Without Original Message
You can
set up Messaging so that when you reply to a message, the
original message is automatically included in your reply; if you do
this, the original message appears in the same text box as your
reply. (The original message is editable, is flagged "Original
Message," and shows the From and Date
fields.)
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Replying
and select Include original message or Don't Include
original message .
3.
Click the Save button at the bottom of the
table you are working in when finished.
Forwarding
Messages with Edits
You can
set up Messaging so that when you forward a message, you can
also edit the message; if you do this, the forwarded message is
flagged as an "Original Message" and shows the
From and Date fields.
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Forward
Editing and select Edit original message.
3.
Click the Save button at the bottom of the
table you are working in when finished.
You can
also set up Messaging so that when you forward a message, the
person to whom you forward the message sees the unedited body of the
original message displayed beneath any text you enter. However, you
(the forwarder) will not be able to view the body of the original
message as you add your own comments.
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Forward
Editing and select Don't edit original message.
3.
Click the Save button at the bottom of the
table you are working in when finished.
Note that
this setting stays in effect until you reset it; therefore, if you
want to edit just one forwarded message, you will need to:
§
Set
this preference to Edit original message
§
Forward
the message
§
Re-set
this preference to Don't edit original message
Related
Topics
Forwarding
Attachments
Changing
Mail Forwarding
Forwarding
Attachments
You can
set up Messaging so that when you forward a message,
attachments to the original message are automatically included or
excluded.
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Forward
Attachments.
3.
select either
Include attachments or Don't include attachments.
4.
Click the Save button at the bottom of the
table you are working in when finished.
Related
Topics
Showing
Text Attachments as Text or Links
Saving
Outgoing Messages in Sent Folder
You can
set your preferences for Messaging to save (or not
save) a copy of each outgoing message in your "Sent"
folder.
You can
also change this feature in the New Message Window of each
email you send.
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Save copy of
outgoing mail in Sent folder and select Yes.
To not
save a copy
of outgoing messages select No.
Note:
If you have renamed the Sent folder, the Edit Preferences
page will display the new name. For example, if you renamed the
folder to "Mailed", the Edit preferences page would
display "Save copy of outgoing mail in "Mailed"
folder".
Note:
By changing this feature in the New Message Window you are
only changing it for that particular email message. The next message
will return to the method you have set in your preferences.
Setting
Java for Spell Check
1.
From the Main Menu page, select Edit My Preferences under
Personal Account Options.
2.
On the Edit Preferences page, locate For spell
check applet, use Java and select 1.1 or
1.2.
3.
Click the Save button.
Note:
Unless you change this option, the default setting of 1.1 will
apply.
Related
Topics
Spell
Check
Spell
Checker
Web
Messaging now has a spell check feature which allows the user to
check for spelling errors before sending a message. The spell check
allows users to select or add dictionaries with which to spell
check. Spell checking is enabled by default for all new user
accounts. If the default setting is changed, then the administrator
must enable spell checking for either a domain or a user.
To spell
check a message before sending it:
1.
Click on the New Mail icon.
2.
Enter information into the given fields. Text must be entered
into the Body field in order for the spell check to work.
3.
Select the dictionaries that you want to use by clicking on
them (for more information on individual dictionaries see Dictionary
Explanations below). Multiple entries can be made by holding down
the control key while clicking on the dictionary names.
4.
Click Spell Check.
By
default, the Spell Checker will display any misspelled words in red,
as well as displaying the number of misspelled words at the bottom
of the Spell Checker window.
Dictionary
Explanations
The Spell
check feature comes equipped with eight dictionaries to aid in spell
checking. These dictionaries must be manually installed by the
administrator before a user can access them. For information see
Installing Dictionaries for Users.
Ssceam2.clx-
This is also an American English Dictionary. This is a compressed
file and is not editable.
Sscebr2.clx-
This is also the British English dictionary. It is a compressed file
and is not editable.
Userdict.tlx-
This dictionary is created for the new user. Words can be added to
or removed from user dictionaries. Words in user dictionaries may be
offered as suggestions for misspelled words.
Note:
Dictionaries with a .clx extension are compressed and are not
editable. Dictionaries with a .tlx extension, such as the user
dictionary, are text dictionaries, which can be opened and edited in
Notepad.
For more
information about spell checking, open the Spell Checker and click
the Help button.
Related Topics:
Setting
Java for Spell Check
Confirming
Before Deleting Messages
If you
select the Confirm delete messages option on the User
Preferences page, Messaging asks you to confirm the request
before deleting the message.
Related
Topics
Handling
Deleted Messages
Including
Symbols to Indicate Original Message
If you
have set up Messaging so that the original
message is included in your replies, you can also flag the lines
of the original message with the ">" (greater than)
symbol. (This will visually distinguish the contents of the original
message from the contents of your reply.)
1.
From the Options and Styles... menu, select Preferences
under My Options.
2.
On the User Preferences page, locate Reply message
(original message indicator) and select ">".
3.
Click the Save button at the bottom of the
table you are working in when finished.
Note that
if you select ">", but have not selected Include
original message under Replying, the original
message will not be included or flagged.
Related
Topics
Replying
With or Without the Original Message
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